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EDUCATE IGNITE INSPIRE J.E. Cosgriff Memorial Catholic School, in Salt Lake City, Utah, is accredited for preschool through 8th grade by the Western Catholic Education Association.

A Ministry of St. Ambrose Parish

J.E. Cosgriff Handbook

Student/Parent Handbook

To the extent the policies of this handbook conflict with any provision of the Pastoral Directives or the Diocesan Policy for Catholic schools the specific provision of the Pastoral Directives or the Diocesan Policy for Catholic schools shall control unless express reference is made as an exception to the Pastoral Directives.


Table of Contents


Page 2        Philosophy Mission Statement Beliefs

Page 2-3       Desired Results for Student Learning

Graduate Profile for J.E. Cosgriff School

Non-Discriminatory Policy

Page 3-4      General School Information

Page 4-5      Media Release/Statement of Responsibilities

Page 5-6      Admission Requirements

Page 6          Attendance

Page 7-8      Absences

Page 8          Safety Rules and Regulations

(school and playground)

Page 8-9      Emergency Procedures

Page 9-10   Discipline and Conduct

Page 10-12   Dress Code

Page 12-13   Termination of Enrollment

Page 13-14   Curriculum

Page 14-15   Homework, Grading, Report Cards

Page 15-16  Promotion, Retention, Graduation

Page 16-17   Access to Records

Page 17          Internet Access Acceptable Use Policy

Page 17-18   Tutoring/Field Trips

Page 18-19   Immunizations/Medical/Sex Offender

Page 19-20   Tuition

Page 20-21   School Board and Ways to help Cosgriff

Dear Parents and Students:

J. E. Cosgriff Memorial Catholic School has for its purpose the Catholic education of youth.  All our educational goals are either directly or indirectly related toward this purpose.  We endeavor to achieve our goals through a daily schedule of religious and academic subjects that are taught in a variety of ways.

Through education the Church seeks to prepare its members to proclaim the Good News and to translate this into action.   Your choice of J. E. Cosgriff Memorial Catholic School is an indication that you are interested in the total development of your child.   The strength of the education received lies in the cooperation of the faculty, staff and parents of Cosgriff School students.  The result will be a person prepared to cope with, live in, and contribute to the community in which he/she lives.

We have assembled some of the important information concerning the school in this handbook, the purpose of which is to acquaint each parent and student with the policies of the school’s educational program.  This communication will enable parent, student and school to work well together.



J. E. Cosgriff Memorial Catholic School is in compliance with the regulations and policies of the Catholic Schools Office of the Diocese of Salt Lake City.  These are the regulations and policies that are published in the Diocesan Handbook of Policies as well as those that may subsequently be determined by the Superintendent of Schools.  The Western Catholic Education Association and the Utah State Department of Education accredits J. E. Cosgriff Memorial Catholic School.



We, the faculty and staff of J. E. Cosgriff Memorial Catholic School, see ourselves as commissioned by the Church and delegated by parents to teach the children entrusted to our care.  Together we strive to develop in our students a sense of dignity, self worth and potential as children of God.  On that foundation, we will build their spiritual strength, academic excellence and artistic appreciation.


It is our goal to nurture a Catholic identity in a Christian environment by involving students in prayer and worship and by serving as Catholic role models.  We strive to instill in our students the love of learning, the desire to be of service to others, and the importance of respect for all people in our school and our world.  Our students will then be able to accept the challenge and responsibility of living in a diverse and global community.



The mission of J.E. Cosgriff Memorial Catholic School is to guide our students to become respectful, responsible, and productive citizens through quality academic instruction that is grounded in Catholic teachings and tradition.



At J.E. Cosgriff Memorial Catholic School, we believe:

  • We are a Catholic community of teachers, administrators, parishioners, parents, and students who share the responsibility for advancing the school’s mission.
  • Each student is a valued “Child of God” with unique physical, social, emotional, intellectual, and spiritual needs.
  • All students can learn.
  • A variety of instructional practices and assessments are necessary to support the learning styles of every student.
  • A safe and well maintained environment promotes student learning.
  • Students learn best when actively engaged in the learning process.
  • The commitment to continuous improvement is imperative to assist students in becoming self-confident and self-directed lifelong learners.


School-wide Learning Expectations

Catholic Identity

  • Develop a Christ like spiritual life through prayer, regular participation in mass and active involvement in the Catholic faith community.
  • Demonstrate a solid understanding of the Catholic faith, traditions.
  • Develop and practice gospel formed behavior and virtues.


Cognitive Development

  • Exhibit a solid foundation of basic skills and knowledge in required core subjects
  • Display competence in oral and written language.
  • Apply higher level thinking skills while solving problems both critically and creatively.
  • Implement useful study habits, while producing quality work and striving for academic excellence.



  • Learn and practice effective decision making skills and assume responsibility for behavior.
  • Develop respect for self and respond compassionately to the needs of others.


Civic Responsibility

  • Recognize the value of stewardship, the service to others in the local and broader community.
  • Respect diversity and develop an understanding of critical global issues.



Religious/Faith Dimension

  • Actively and consistently participate in their Catholic faith.
  • Continue to develop a personal relationship with God through prayer, both private and liturgical.
  • Develop a life-long relationship with God, with Jesus as a role model.
  • Know their faith, act on their faith, live their faith.
  • Be a faith filled person who is Christ-like and prayerful.


Christian Values Applied

  • Apply Christian values when making moral, social, or political decisions.
  • Use Catholic Christian values when making choices.
  • Value the dignity of human life and make responsible moral decisions regarding self and others.
  • Demonstrate an understanding of Catholic social justice teaching.



  • Form meaningful, healthy relationships with others.
  • Understand and practice the elements of a healthy lifestyle.
  • Work effectively with others.
  • Is a well-rounded person who is self-confident, self-disciplined and compassionate.
  • Is a loving person who is a friend, a communicator, a community builder.
  • Be a healthy person who is respectful of the body, practices good health habits and is a good sport.
  • Demonstrates the importance of taking responsibility for one’s actions.


Respect and Dignity

  • Exhibit self-confidence and recognize that they and all people are worthy of dignity and respect.
  • Have dignity for self and others.
  • Treat others with dignity and respect.
  • Exhibit characteristics of integrity, honesty, compassion, sensitivity and inclusion of others.
  • Appreciate diversity.
  • Be respectful, resourceful and responsible.
  • Work cooperatively with others, as well as independently.
  • Respect self, others and the environment.



J. E. Cosgriff Memorial Catholic School reaffirms its policy of non-discrimination on the basis of race, sex, color, national and ethnic origin in its educational programs, activities and employment policies. All students, faculty members and staff without exception are admitted to all the rights, privileges and activities generally accorded or made available at the school which does not discriminate on the basis of race, sex, color, national and ethnic origin in the administration of its employment policies, admission policies, scholarship and loan programs, or athletic and other school-administered programs.


The J. E. Cosgriff Memorial Catholic School has been so named because it was built through the generosity of the Cosgriff-Sturdevant families in memory of J. E. Cosgriff, husband of the late Mrs. Mildred Cosgriff.  Mrs. J. E. Cosgriff and Mr. Walter Cosgriff were living at the time the gift was made and were numbered among the donors.

The McCarthey Center was dedicated on May 12, 2002. It was named after the late Thomas Kearns and Jane Finn-McCarthey because of their generous donation toward the building.  They were long time members of St. Ambrose Parish.

The first school session began on September 3, 1957 with six grades and a kindergarten.  The Daughters of Charity staffed the school initially and continued with the school until 1991.  Through the years the school has expanded to Kindergarten through Eighth Grade.  The Extended Day Program was added in 1993 Father Andrzej, pastor of St. Ambrose Parish, is the administrator of the school.  Mrs. Betsy Hunt is the principal.


Policy 1200


Assurance Statement

The elementary/middle and secondary Catholic schools of the Diocese of Salt Lake City under the jurisdiction of the Roman Catholic Bishop, the Superintendent and the Diocesan School Board, attest that they do not discriminate in admitting students of any race, color, sex, national and ethnic origin in its admission policies, treatment of students, and its employment practices.

Programs and Activities

These schools do not discriminate on the basis of race, color, sex, nationality, religion and ethnic origin in the administration of their educational policies, scholarship and loan programs, athletic and extracurricular activities, or in other school administered programs in employment or promotion practices.

Policy 1400.01


The Catholic Schools in the Diocese of Salt Lake City are part of the educational ministry of the Bishop of the diocese.  Together, the schools exist as part of a system under the direction of the Superintendent of the Catholic Schools.  The Diocesan Catholic School Board acts as a consultative body to the Catholic school superintendent on all matters concerning Catholic Schools.

Policy 1430


The principal in the Catholic schools of the diocese serves as spiritual, educational and managerial leader, responsible for Catholic identity, academic excellence and the building of a faith/learning community.  In this role, the principal articulates the vision and goals of the school, giving witness to the values that make the vision a lived reality in the school and parish community.

At the elementary/middle school level, the parish pastor and the school principal share the important ministry of pastoral leadership in the Catholic school.  In a regional school, the pastor of the parish where the school is located assumes responsibility with the principal for pastoral leadership of the school.  Regional pastors are encouraged to collaborate with the principal when decisions impact either the school or the parish. Principals of diocesan regional schools and high schools share responsibility with the diocesan superintendent, in whom the bishop has entrusted the ministry of leadership for Catholic schools.

The pastor in collaboration with the principal of elementary/middle schools provides for the pastoral care of the faculty, staff and students.  At the high school level and in diocesan regional schools, chaplains are selected, as available, by the principal to provide campus ministry, thus assisting the principal with pastoral care.

Policy 1510


Every school should have a parent organization with a Constitution and By-Laws that follow the national guidelines from the National Catholic Educational Association. (NCEA)

The primary purpose of a parent organization is to support the school’s mission.  This is done primarily by:

  1. Volunteering help in school programs and activities and supporting all volunteer efforts needed in the school.
  2. Organizing and supporting fund raising efforts to financially support the school and its programs.
  3. Supporting the school by giving positive feedback to publics.


Policy 1700


Pictures of Students

The school and diocese will occasionally use students’ photographs and videos for promotional purposes.  Teachers may also post digital pictures of students on the webpage. J.E. Cosgriff School also does press releases for events. Occasionally the media takes pictures for newspaper articles.  If parents do not wish their children’s picture to be used for these purposes, parents must send in a written note stating this.

Release of Student Directory Information

Before printing student directories, written permission for publication of this information must be secured from parents/guardians.  Names and addresses of students and faculty shall not be made available to anyone outside the school.  This permission shall be kept on file for the school year.

Subpoena of Records

When a subpoena requesting records or testimony is served, the principal should notify the Catholic Schools Office immediately and proceed according to instructions.  A lawyer requesting to investigate school records without a subpoena may not be allowed to see the records, nor should the lawyer be allowed to obtain information from teachers.


Becoming a member of J.E. Cosgriff Memorial Catholic School Community brings with it certain expectations and responsibilities. Our school community is based on common beliefs and values.  The responsibilities of the principal, faculty, parents and students shall be as follows:

Principal shall:

  • Endorse and display a professional attitude and a dedication to Church teachings
  • Participate in ongoing spiritual and professional growth and development
  • Communicate effectively and routinely with pastor, faculty, students, parents/guardian, the school board, and parish community
  • Develop and implement education goals, objectives, and curriculum for J.E. Cosgriff School
  • Provide leadership in spirituality, curriculum and staff development of the school
  • Supervise the quality of instruction provided to the students
  • Implement and administer policies as established by both boards of the Diocese and Parish


Faculty/Staff shall:

  • Model Christian ideals for their students and parents/guardians
  • Endorse and display professional attitudes as well as a dedication to Church teachings
  • Participate in ongoing spiritual and professional growth and development
  • Use instructional strategies that are most effective in promoting learning
  • Communicate effectively and routinely with students, and parents/guardians
  • Endorse and actively pursue the educational goals and objectives of J.E. Cosgriff School through the development of school curriculum
  • Present content using a variety of methods which are sensitive to the individual needs of the students as well as curriculum outcomes
  • Maintain a classroom conducive to learning and Christian character formation


Parents/Guardians shall:

  • Model Christian behaviors and attitudes and support the spiritual growth of their children
  • As their child(ren)’s primary educator, encourage and help them to learn
  • Support the educational goals and efforts of J.E. Cosgriff School in the education of their child(ren)
  • Provide an appropriate environment, resources and adequate time for completion of schoolwork
  • Share their talent, time and resources with the school and its fundraisers
  • Assure that their child(ren) learn to follow rules and be punctual in attendance
  • Support efforts and guidelines of J.E. Cosgriff School


Students shall:

  • Demonstrate by their language, behavior, and attitude a respectfulness toward adults and other students
  • Maintain an attitude of accountability for their own learning and actions
  • Show respect for the Catholic ideals on which our school is centered
  • Display a willingness to share their time and talents in the classroom and through community service
  • Cooperate with school and parish personnel and other students



Policy 3000


Admission criteria for Catholic School

Each school will have a written policy on student admission and requirements.  Screening may be required for placement and/or acceptance.

Every Catholic child is given preference for a Catholic school education, presuming there is space available and that he/she can profit from the school program offered. Appropriate inclusion recognizes and affirms the unique learning styles of students with varying exceptionalities.  We recognize the responsibility to provide a learning environment that fosters growth and considers the individual needs of the child.  To the extent possible, the Catholic schools will serve children with special needs in general education classes.

Neither race, gender, nor national origin is to prevent a student from being accepted in the school.  Non-Catholics are to be accepted on a space-available basis.  The administration of the school has responsibility for admission of new students.

The criteria used to select new students in the elementary school (K-8) are as follows:

1st            Siblings of presently enrolled students

2nd         Parish members where the school is located

3rd           Parishioners of regional parishes

4th           Other Catholics

5th           Non- Catholics

Admission of preschool/pre-kindergarten students into the K-8 school program is at the discretion of the principal.


To qualify as a parishioner, at least one parent/guardian and their child must be:

  • Registered in the parish,
  • Baptized in the Catholic faith,
  • Attend Mass regularly, and support the parish in the best way they can, whether monetarily or in service.


Proof of legal name, age and custody

Before any child is admitted to a school, the child’s parents or guardians shall present the child’s birth certificate to school authorities in order to verify the child’s legal name and age. At least one parent/guardian of the child must sign the child’s application for admission to the school.  In case of divorce, records including a certified copy of the Decree of Divorce must be on file stating who has custody and when.  In cases where the child’s name differs from the birth certificate, additional and supporting legal documents will be required.

Name of student

Upon admission to a school, a student shall be registered under the name that appears on the student’s birth certificate.  This must appear on the attendance register, permanent record file, and report card.  The student may use a “preferred” name on papers, reports, etc.

Immunization for first admission/health assessment requirements

Schools shall comply with the current requirements for immunization and health assessment as established by state, local health authorities and the Catholic Diocese of Salt Lake City.  It is required that kindergarten students have a health evaluation prior to entering school.  It is recommended that students in grades 3, 7, and 10 have a health evaluation done. See following for more information: Immunization Memo

October, 2015

Directive from the Superintendent of Catholic Schools, Mark Longe: Notification to parents whose child/children are enrolled in the Utah Catholic School system, but lack state required immunization. Parents will have fifteen months from the date of this notification, October 2015 to complete the vaccination cycle of their child/children.  Students who are not properly immunized by the designated deadline will not be allowed to attend school.

Age of admission for kindergarten and first grade

A student entering kindergarten must be five years of age on or before September 1st of that year.  A student entering first grade should be six years of age on or before September 1st of that year.  An exception may be made if a student transfers from another state with a different age requirement.


The principal is authorized to exclude from admission to kindergarten or first grade those pupils who, on the basis of objective testing conducted by the school and Salt Lake School District, determines that the faculty and staff are unable to meet the basic academic needs of the student.

Policy 3010


The Catholic Schools of the Diocese of Salt Lake City support the concept of appropriate inclusion in our schools.  Appropriate inclusion recognizes and affirms the unique learning styles of students with varying exceptionalities.  It is within this context that children with special needs are welcomed into the Catholic school community.  Catholic schools recognize their responsibility to provide a learning environment that fosters growth and considers the individual needs of the child.  To the extent possible, Catholic schools will serve children with special needs in general education classes.

Policy 3020


Catholic schools in the Diocese of Salt Lake City are to comply with the regulations on the disabled (Section #504 of the Rehabilitation Act of 1973 and Americans with Disabilities Act of 1989) to the extent that they may apply to private educational programs.


Click here


This program is for students of J.E. Cosgriff Memorial Catholic School (preschool 3-4’s through eighth grade) who need care from between the hours of 7:00am-6:00pm depending on age and academic status.  (See Extended Day Program Handbook for more information.)  Call Mrs. Tammie Cleverly at 484-8905.


Policy 3110


The responsibility for attendance at school belongs to the parents/guardians, but the school is obliged to keep an accurate record of daily attendance.  This record is to be signed by the teacher, placed in the school file, and kept in perpetuity.  Attendance data must be entered on the student’s permanent record.

When a student has been absent, the school must require a written excuse from parents/guardians.  If a student is absent without an excuse or if the school has reason to suspect the validity of the excuse, the principal should investigate the situation and apply appropriate solutions.

When parents/guardians take their children out of school because of family vacation/personal plans, it is with the understanding that class participation cannot be made up.  However, upon returning, assignments may be given and completed within a reasonable time.

Ordinarily, a report card will not be issued if a student is absent (excused or unexcused) for ten or more days in a given quarter.  Elementary school promotion is difficult if a student does not receive a report card for two of the four quarters in any one school year.  Summer school, tutored classes, or individual contracts may be used to remedy the situation after consultation with the teacher.  The final decision as to promotion shall be the responsibility of the principal.  Parental/guardian advice should also be considered in making the final decision.

School hours

Grades 6-8  8:10 a.m. – Doors open, tardy at 8:15 a.m.

Grades K-5  8:15 a.m. – Doors open, tardy at 8:20 a.m.

Friday K-8 8:10/8:15-1:15pm

2 year olds 8:20am – 11:00am M & W or T & Th

3 year olds  8:20am –11:00am M-Th

4 year olds 12:20pm –3:00pm M-Th

8:20am-11:00pm Friday

Lunch times

Lunch and Recess Schedule


Kindergarten –Eighth      Monday-Thursday, 3:15pm – Friday – 1:15 p.m.

Once a child arrives on school grounds, they are to stay.  No one is allowed to go to neighboring businesses etc. No child should be waiting in the vestibule of the Church before school in the morning.  However, students are welcome to attend daily Mass.

At the end of the day, students should leave school grounds upon dismissal at 3:15 p.m.  The school is responsible for the students’ safety during these times only.

The Extended Day director will make a ‘sweep’ of the playground area at 3:30 p.m. and take any remaining students to the Extended Day Program in Vaughan Center.  Parents will be charged $4.00 per hour/per child for any child who needs this service. ($5.00 per hour for drop-ins).

Notification of Absence

If a student will be absent from school, the parent/guardian shall notify the school by 8:30am.  If the absence is unreported, a person so designated, shall call the parent/guardian to verify that the child is absent with the knowledge of the parent/guardian.

Excused absences: Illnesses or family emergencies are considered excused absences.

Unexcused absences: Any absence other than illness or family emergency is considered unexcused.  Vacations taken during the school year are considered unexcused absences.   Parents may wish to take their children out of school for several days because of family vacation plans. A Vacation Notification Form must be filled out and signed by parent.  When this request is made the teacher should discuss the student’s progress with parents and advise them of the effect such an absence will have on the student’s work.  These recommendations should be noted on the Vacation Notification Form.  The final decision, however, is the responsibility of the parents.

Makeup work:  When an absence is excused, the student is responsible to ask the teachers for makeup work and tests.  This should be done immediately upon returning to school.  When an absence is unexcused, that is because of family vacation/personal plans; it is with the understanding that class participation cannot be made up.  Makeup work is at the discretion of the teacher and must be completed according to the timeline set by the teacher. Teachers may but are not required to give assignments prior to an unexcused absence.

Policy 3120


Parents/guardians presume their child is under the care of the school during school hours.  Consequently, a student should never be released early without the explicit written permission of the parent/guardian.  These requests are kept on file. A student may be dismissed early only upon approval of the principal.  An elementary student may be released only to the parent/guardian/authorized representative of the parent/guardian.  The principal shall not honor a telephone request for a student’s early dismissal to someone not listed on the emergency card.  Students should not be detained unduly after school without the knowledge/permission of parents/guardians.


A student is tardy if he/she is not in the classroom and ready to work by 8:15 am for Middle School and 8:20 am for K-5.  Children who arrive after 8:20 must report to the office for an admittance slip.  The parent (or adult who brought them) must come to the office, state the reason for the tardy and get an admittance slip.   The law requires that every child be in school and on time everyday.  Repetitive tardiness is detrimental to a child’s education and his/her personal development, as well as being disruptive to the teacher and other class members.  A parent conference will be requested after 3 unexcused tardies.

Policy 3200


Traffic rules for the cars and children:

In the morning: Cars should enter the playground area at a low speed and use the lane to the left of the orange cones for dropping off purposes only.  Cars should not block this lane.  If you need to park, please do so away from the flow of traffic.  Cars enter from 2300 East in the entrance closest to The Church Center and exit onto 2300 East through the exit nearest the Vaughan Center, right hand turns only.

At dismissal time: The same procedure should be followed.  All students will exit

the school on to the parking lot.  Children should not go beyond the cones until they see their own car.  They should then WALK to the car.  Children are not to be picked up on the west side of 2300 East.

Car pools: In order to provide greater safety for our children, we ask all parents to pick up their car pool in the playground parking lot or park across 2300East, walk across the street with the crossing guard to meet their child.

No idling: All persons are asked to turn off their car motor if waiting in the parking lot for more than 30 seconds.  This will greatly help the CLEAN AIR policy adopted by the school.

Playground Regulations

1.Students are expected to treat each other with respect.

2.  The following student behaviors are -unacceptable:

  • Climbing trees.
  • Climbing on the outdoor furniture, church, carport, school, or garage roof.
  • Making or throwing snowballs.
  • Throwing sand or woodchips.
  • Entering the church building during recess times.
  • Staying in the Church entrance areas.
  • When the ball rolls into the street or a neighbor’s yard, a student should request the yard supervisor to retrieve it.
  • During lunch recess students are to remain on the playground.  Yard supervisors may grant permission for a student to use the restrooms in the school.
  • Food is prohibited on the playground
  • Parents on duty and yard supervisors will circulate around the playground areas rather than stand and visit with one another.
  • Rainy or snowy day procedure: The children are not allowed out to play when it is raining.  The students will go to the classrooms and engage in board games, etc.  However, when it is snowy and cold, the students will go outside.  Make sure that they wear coats and caps for this weather.
  • Bicycles:Children should walk their bikes into the school grounds. They should be parked in designated places.  Bicycles must be locked in the bike rack.
  • Cruelty of any kind toward another student will not be tolerated at recess or any other time of the school day.



Open or concealed weapons are not allowed to be carried into a school, church or other diocesan properties. There are emergency procedures  to follow in case an officer of the law comes onto the property and has a weapon.  For the safety of everyone, employees, members of our parishes and visitors may not have a concealed weapon that could be found and misused by minors.


Fire drills and earthquake drills are an essential part of a school program.  These drills are held throughout the school year in order to familiarize all occupants of the school with the routine.  In the case of other emergencies necessitating dismissal of school because of blizzard, heavy snow, or power outage, parents are notified via the school emergency system-Notify Now and/or radio stations: KSL, KDYL, and KALL.

In the event of any civil emergency, children will never be dismissed from school prior to the regular dismissal time.  Parents may come to pick up their child(ren) in such a situation before the regular dismissal time.  Notify Now emergency system procedures in place.

Illness, Emergencies, Immunizations, HIV Infection and Allergies

If a child becomes ill or injured during school, the school personnel will notify the designated parent or guardian and give simple first aid only.  Therefore, it is most important for the school office to know where to reach a parent or guardian during the school day.  A current emergency telephone number should be on file in the school office at all times.  The school office must have on file a current and fully completed diocesan emergency card for each family with information pertaining to each student.  The card is to be completed and signed at the beginning of each school year.  Parents or guardians are required to update the office of any changes.  Teacher Ease will be updated with current family information.

If it becomes necessary for medication, prescription or non-prescription, to be administered to a child at school, it is required that two forms be completed-one from the parent and one from the doctor- before we will administer the medicine.  The parent and doctor must sign these forms.  The doctor’s name, the name of the medicine, any adverse effects, the amount to be administered, the specific time of administering, and the expected duration of the treatment should be marked clearly on the medicine container.  All medications must be left in the school office, and the child will come to the office when medication is to be dispensed.  Forms can be obtained from the School Secretary.

Immunization Health must submit annual immunization statistical reports.  Students will not be allowed at school without proper immunization records after October 1st. See policy 5110 for the Immunization Policy Directive from the Diocese of Salt Lake City, Utah Oct 13, 2015.  See following for more information: Immunization Memo

October, 2015

Directive from the Superintendent of Catholic Schools, Mark Longe: Notification to parents whose child/children are enrolled in the Utah Catholic School system, but lack state required immunization. Parents will have fifteen months from the date of this notification, October 2015 to complete the vaccination cycle of their child/children.  Students who are not properly immunized by the designated deadline will not be allowed to attend school.

HIV Infection: All Catholic schools in the diocese follow the Diocesan School Policy on HIV Infection as outlined in Policy Number 5020.1 of the Administrative Handbook, which is available in the school office.

Food Allergies: Because food allergies, specifically nut allergies, are becoming more common. No classroom snacks containing nut products are allowed.

Please check all labels before bringing in a snack for your child’s class to be sure that no nut products were used. Students may bring products containing nuts for their own consumption, only.

Teacher Communication

Parents wishing to contact a faculty member about their child’s progress or other aspects of student life are asked to do so by leaving a telephone message first for the teacher on their voicemail.  The teacher will return the message after school and/or as promptly as possible.  Also, a note to the teacher is appropriate.

Parents are asked NOT to follow their child into school in the morning and attempt to start a discussion with the classroom teacher.  It is critical that the classroom teacher devote 100% attention to incoming students and starting the academic day.  Please give special instruction to the school secretary.

The main purpose for email is for the classroom teacher to send notes of communication regarding classroom instruction to the parents.  Parents are asked not to use the email as a form of complaining or grievance toward the teacher.

Principal Communication

Parents wishing to contact the principal may do so by calling the main office.  The principal has an “open door” policy whereby teachers, students, and parents may meet at school any time without an appointment.  Calling ahead, however, will ensure a specific time without interruption.

Parent/Teacher Conferences

Formal conferences for grades Toddler-8th grade are scheduled at the end of the first and mid way through third quarter. (See calendar for specific dates.)

Policy 3300


Discipline in the Catholic school is an aspect of moral guidance and refers to those reasonable controls which promote the individual student’s development and self-discipline and a Christian environment in which the rights and responsibilities of students and teachers are recognized and upheld.  It is important to constructively maintain discipline in order to further the student’s growth in Christian virtue and to create a safe and peaceful atmosphere to advance the educational process.

Policy 3310

Pastoral Directives 2004-2005

Code of Conduct for Minors

The Catholic Diocese of Salt Lake City is committed to the protection of children and young people and the establishment of a safe environment in which they may learn and grow into responsible Christina adults.  The intent of this Code of Conduct is to promote responsible behavior and Christian Values that create an orderly, nurturing and safe environment.

Rights and Responsibilities:  Rights are those things we are entitled to have.  Responsibilities are the actions that are expected as a result of those rights.

Children and young people have the right to:

  • a safe environment
  • receive the best formation program to meet their needs
  • feel secure from physical, verbal and written  harassment
  • be treated in a fair, consistent and respectful manner
  • receive instruction and assistance for social, emotional and academic concerns
  • a clean and pleasant environment


Children and young people have a responsibility to:

  • share experiences in safe and pleasant surroundings
  • attendance that is regular and punctual
  • act safely in everyone’s interest
  • accept responsibility for their actions
  • practice good health habits
  • be honest and polite
  • not interfere with the leader’s facilitation, and the experience of others
  • show respect for the rights, feelings and property of others
  • seek help for social, emotional and academic concerns
  • adhere to rules during any related activities
  • work through a decision making process with staff to explore alternative behaviors which are acceptable and more appropriate
  • respect ethnic, racial, religious, gender, intellectual and physical diversities of all people
  • report discreetly any inappropriate behavior to a responsible adult



  • Reverence, Respect, Responsibility- All behavior should be guided by reverence for life, respect for self, others and property, and taking responsibility for one’s actions.
  • Behavioral standards should encourage self-discipline, create an atmosphere based on love, respect and cooperation, and provide a safe, positive and well-ordered environment.
  • Offenses- The following behavior does not contribute to a safe, respectful Christian environment and will not be tolerated:
  • Causing physical harm (fighting, throwing objects, using drugs, weapons, etc.)
  • Causing psychological harm (intimidation, threats, etc.)
  • Using a tone or gesture of disrespect or that is abusive (profanity, harassment, etc.)
  • Showing disrespect to adults and authority (insubordination, unwillingness to obey, etc.)
  • Showing disrespect for property (vandalism, theft, etc.)
  • Demonstrating behavior that is out of control (being unreasonable, repeated violations, unwillingness to change, etc.)
  • Harassing others (verbal abuse, bullying, inappropriate touching, etc.)
  • Being dishonest (lying, cheating, etc.)
  • Violating the Acceptable Use Policy

N.B.  In addition to the Code of Conduct for Minors, the Diocese has a published Child Abuse Policy which is available in the Principal’s office or on the Diocesan Website: www.dioslc.org.  A copy may requested from the principal.

Discipline Policy – Local

Policy 3320


The Catholic schools of the Diocese of Salt Lake City recognize that harassment of any kind has a negative effect on school climate.  Students who are isolated, intimidated, and fearful cannot give their education the single-minded attention they need for success.  Harassment can also lead to more serious violence.  Every student has the right to an education and to be safe around school

Because of the Christian climate and Catholic culture in the schools, harassment of any kind will not be tolerated.  Harassment includes, but is not limited to, any form of verbal abuse, including electronic communications, demeaning behavior, physical violence, sexual misconduct, or behavior that interferes with another person’s feeling of well-being at the school. Occurrence can be on or off campus, within and outside the school day, during a school activity, or on free time.  Immediate and appropriate disciplinary action will be taken whenever it is determined that a violation of this policy has taken place.  The intervention and consequences will be according to the nature and severity of the incident(s) or situation(s), and may include suspension or expulsion.


Policy 3400

All parts of the uniform are purchased at Dennis Uniform Company and select items can be purchased through Lands’ End Catalog. Since we have a uniform policy, it will be enforced but we cannot be successful without the support of the parents. Please make sure that your student arrives at school in the complete and proper uniform and that they wear the uniform in the spirit it was intended to be worn. This will allow teachers to concentrate on providing your child with a good education.



Uniforms must be purchased from Dennis Uniforms in store (3560 South Main, SLC) or at Lands’ End online www.landsend.com with our preferred number 900120098.  There is a limited supply of gently used uniforms available for purchase at the school.


Boys: Grades Kindergarten – 8th

Everyday Wear

  • Green or white polo shirt, or blue oxford shirt (long or short sleeve)
  • Navy pants (w/belt 2nd -5th grade) or navy walking shorts (1st and 4th quarters only) (Tight fitting/skinny pants are not acceptable.)


Formal Dress Uniform

  • Blue oxford shirt (long or short sleeve)
  • Navy pants (Tight fitting/skinny pants are not acceptable.)
  • Navy tie (K-3 clip on/zip)
  • Navy or white crew socks
  • Solid color navy, black or brown leather dress shoes (Merrell’s are permitted)


Boys: Grades K-8 Cold Weather Options

  • Navy V-neck sweater vest with Cosgriff logo
  • Navy V-neck sweater pullover with Cosgriff logo
  • Navy crewneck sweater cardigan with Cosgriff logo
  • Navy or green Polartec jacket with Cosgriff logo (may be worn to mass, but not in the classroom)
  • Sweatshirt with Cosgriff logo (NO non-uniform sweatshirts allowed)
  • Navy or green Polartec vest with Cosgriff logo
  • Individual student parkas can be worn outside during inclement weather


Boys & Girls:


Gym Clothing  Green uniform gym shorts, white or gray uniform T-shirt, tennis shoes and socks. Uniform not required for students Kindergarten through 2nd grade.


Uniform Shoes, Socks and Belts   Tennis shoes or leather shoes will be permitted.  Leather shoes must be in good condition and be black, brown, blue, or gray.  Tennis shoes must be in good condition and may have company logos.  Colored or decorated shoelaces may not be worn.  Boots, sandals, jellies or clogs are not permitted. Socks (no logo’s) must be solid navy, black, or white, quarter, crew, or knee high only (socks must cover the ankle) or solid color tights.  A dark solid color belt must be worn with pants and shorts 2nd grade through 8th grade.


Girls: Grades Kindergarten – 5th

Everyday Wear

  • White Peter Pan blouse with plain collar (no ruffles) or green or white polo shirt
  • Plaid jumper, plaid skort, navy skort, navy pants (w/belt 2nd -5th grade) or navy walking shorts (1st and 4th quarters only) (Tight fitting/skinny pants are not acceptable.)


Formal Dress Uniform

  • Plaid jumper or navy pants (w/belt) (tight fitting/skinny pants are not acceptable)
  • White Peter Pan blouse with plain collar (no ruffles) with crossover tie
  • Navy or white crew socks or knee socks
  • Solid color navy, black or brown leather dress shoes (Merrell’s are permitted.)


Girls: Grades 6th – 8th

Everyday Wear

  • White button down oxford blend shirt (long or short sleeve) or green or white polo shirt (long or short sleeve)
  • Plaid skirt, plaid skort, navy skort, navy pants (w/belt) or navy walking shorts (1st and 4th quarters only) (Tight fitting/skinny pants are not acceptable.)


Formal Dress Uniform

  • Plaid skirt or navy pants (w/belt)
  • White oxford shirt with tie
  • Navy or white crew socks or knee socks
  • Solid color navy, black or brown leather dress shoes (Merrell’s are permitted)


Girls: Grades K-8 Cold Weather Options

  • Navy V-neck sweater vest with Cosgriff logo
  • Navy V-neck sweater pullover with Cosgriff logo
  • Navy crewneck sweater cardigan with Cosgriff logo
  • Navy or green Polartec jacket with Cosgriff logo (may be worn to mass, but not in the classroom)
  • Sweatshirt with Cosgriff logo (NO non-uniform sweatshirts allowed)
  • Navy or green Polartec best with Cosgriff logo
  • Individual student parkas can be worn outside during inclement weather

The principal will have the ultimate decision on uniform policy. It will be at his/her discretion to make any changes to these procedures.

Personal Grooming Policy

It is the desire of the J. E. Cosgriff Memorial Catholic School community that we reflect to others a pride we take in ourselves.  This pride is exhibited in our appearance.  Therefore, neatness, cleanliness, and overall appearance are necessary.  If the personal grooming habits of a student become a distraction to the education process or make a statement contrary to the mission and philosophy of the school, the administration will take measures to end the distraction.

Students are to mark personal items such as uniforms, lunch boxes, sweatshirts, jackets, etc. with their name and grade.

Policy 3500



The permanent dismissal of a student from school is an extreme measure to be taken only as a last resort:

a. after all other efforts of motivation and counseling have failed or

  1. where attendant circumstances of crime, scandal, immorality, or disruption constitute a threat to the physical or moral welfare of other persons or
  2. as set forth in Policy 3520 regarding student withdrawal on grounds of parental/guardian behavior.

Local schools should publish in the parent/student handbook a non-exclusive list of those actions that may constitute expulsion.

The following offenses committed by students are potential reasons for immediate expulsion or, in less serious cases, suspension, pending a conference with the parent(s) and/or guardian(s).

This list shall not be considered exhaustive:

  1. Disobedience, insubordination, or disrespect for authority.
  2. Language or behavior which is immoral, profane, vulgar, or obscene.
  3. Use, sale, distribution, or possession of drugs, alcohol, or any other legally controlled substance.
  4. Injury or harm to persons or property or serious threat of same.
  5. Unauthorized absence or continued tardiness.
  6. Assault with, or possession of, a lethal instrument or weapon.
  7. Serious theft or dishonesty.
  8. Outrageous, scandalous, or serious disruptive behavior
  9. Habitual lack of effort leading to academic failure in classroom work.
  10. Conduct at school or elsewhere which would reflect adversely on the Catholic school and the Church.
  11. Consistent disrespect for other students such as sexual harassment of another student.
  12. Violation of internet code of ethics.


If, at the discretion of the principal, any of the above reasons do not warrant immediate expulsion, then suspension procedures will be followed.

Policy 3520


Normally a child is not to be deprived of a Catholic education or otherwise penalized for actions of parents.  However, in the instance where parents/guardians detrimentally impact the school’s ability to effectively serve its students, the parents/guardians may be requested to remove their student from the school for ANY of the following reasons:

  • Refusal to cooperate with school personnel; or
  • Refusal to adhere to diocesan or local policies and regulations; or
  • Interference in matters of school administration or discipline.


School Wide Discipline Plan

Behavior Referral

  1. A student will be given a verbal warning explaining the inappropriate behavior and what the expected behavior is, unless the behavior is sever.
  2. A student will be given a second warning.
  3. Student will be given a behavioral referral slip that will be signed by the teacher, principal and student.  It is then to be signed by the parent/guardian and returned to school the following day.  Parents will be notified by phone when a major referral is issued.


Major Infraction:

-Class disruption        -Littering

-Uncooperative behavior         -Not following directions

-Inappropriate dress        -Unsafe or rough play

-Unexcused tardy    -Missing Assignments


Severe Infraction

Parent will be notified immediately if a student receives a severe infraction. A conference will be required with student, parent, teacher and principal.  In-school suspension or other consequence may occur as a result of a sever infraction.

Disciplinary Referral-Severe Infraction:

-Swearing                                -Kicking or hitting

-Intimidation                         -Inappropriate computer use

-Bullying/Harassment    -Truancy

-Fighting                                  -Insubordination

-Cheating          -Abusive or inappropriate language


If, at the discretion of the principal, any of the above reasons do not warrant immediate expulsion, then suspension procedures will be followed.



J. E. Cosgriff School carefully follows the curriculum guidelines laid down for the elementary schools of our state for each grade level in Mathematics, Science, Language Arts, Social Studies, Reading, Music, Physical Education and Art.  J.E. Cosgriff is full accredited under the Catholic Diocese and the Utah State Board of Education.

The curriculum places emphasis on the development of knowledge, skills, and understanding appropriate to the students in accordance with its state goals, purposed, and objectives.

J.E. Cosgriff School curriculum includes:

Religion                   Health and Wellness             Spelling/Vocabulary

Music                       Science                                          Handwriting

Family Life             Art                                                     Foreign language

Reading                   English                                           Social Studies

Geography            Phonics                                          Mathematics

Literature              Health and Wellness              Computer Skills

Writing                   Physical Education                Library Skills

Individual classroom curriculum guides are available upon request from the classroom teacher.

Goals and Objectives for our Curriculum Program:

Spiritual Development:  To provide a Christian learning environment and develop students’ understanding and love of Christ, self and others throughout a life-long journey of faith.

Intellectual Development:  To create an opportunity for each student to develop his/her full potential as a life-long learner.

Academic Excellence:  To provide each student with the opportunity to strive for academic excellence.

Emotional Development:  To provide a Christian learning environment which promotes healthy emotional development.

Moral Development:  To provide a Christ-centered environment, based on the principles of Gospels, to enable the formation of conscience.

Social Development:  To assist each student in developing personal relationships and the ability to appreciate diverse views, approaches, and cultures.

Physical Development:To provide students with opportunities for, and an understanding of the need for physical well-being.

Aesthetic Development:  To strive to provide each student with an understanding of, as well as opportunities and means of expressing, aesthetic creativity via music, band, choir and the arts.

Spiritual Formation

The teaching of Catholic doctrine is central to our educational process.  Along with the doctrine is the emphasis on liturgy, sacraments, and service.  Daily prayer in the classroom, monthly liturgies, prayer services, opportunities to receive the sacraments of Reconciliation and Eucharist, and other special observances of the Church year are incorporated in the spiritual formation of the students.

The students in Second Grade may receive the Sacraments of First Reconciliation and First Eucharist.

Academic Education and Formation

Pre-K:  Emphasis is placed on social and emotional development and the development of pre-reading skills in a safe, secure setting.

Primary Grades: K-2 – emphasis is placed on Religion, Language Arts, Social Studies, Science, and Mathematics.  All other subjects are taught so that they contribute to the social and cultural growth of the students.

Intermediate Grades: 3-5 – the following subjects are taught: Religion, Reading, English, Spelling, Mathematics, Social Studies, Science, Spanish, Music, Art, Computer, Physical Education, and Library Skills.  During these years, students are also taught to develop self-reliance and acceptance of responsibilities.

Middle School: Grades 6,7,8 content areas of Religion, Mathematics, Social Studies, Literature, English, Spelling, and Science are taught by the Middle School faculty.  Specialty teachers present the material in Art, Music, Computer, Physical Education, and Library Research.  Field trips are part of the school year.  These trips are taken for educational purposes.  Permission slips are required for students to participate.  Verbal permission is unacceptable.


Homework is planned to meet the needs of students and has an essential place in the educational program.


  1. Pre-learning or preparation- Gives students the opportunity to prepare for classroom instruction. (Students are instructed to think about the concept of a cell, natural disasters, possible solutions to the conflict in Iran.)
  2. Checking for Understanding Provides the teacher with information about each student’s knowledge in order to plan for re-teaching as well as for further instruction. (as long as students do their own homework)
  3. Practice Provides students with an opportunity to review and solidify skills and concepts learned in class. Takes about 24 practice times to reach 80% competency with a skill. (times tables, spelling words, vocabulary words)
  4. Extension and Elaboration Challenges students to transfer previously learned skills and concepts into new or more complex situations, including real world applications. (science fair research, collect and identify rocks by a stream or a home, measure the ingredients, to make a cake)


THE VALUE OF HOMEWORK:  (for all ages)

  1. Helps to form good study habits and skills
  2.  Non Academic Benefits: Greater self- direction, greater self-discipline, better time organization, and more independent problem solving.
  3. Establishes greater parental appreciation of and involvement in schooling.
  4. Shapes an outlook that learning happens everywhere—both in and out of school.


The more quality homework students do, the better their achievement. Research data indicates that for every 30 minutes of homework a student does per night, his or her average grade point average increases about half a point.  This means that if a student with a 2.00 GPA increases the amount of homework she does  by 30 minutes per night, her GPA will rise to 2.50.

Robert Marzano, (2004)



Teacher Ease, Progress Reports and Report Cards

Teacher Ease is the student information system used at Cosgriff. At the beginning of the school year, Parents and students will be given an I.D. and password that will allow them to access Teacher Ease.  Progress Reports are sent at the midpoint of the quarter.  These reports inform the parents of satisfactory and unsatisfactory progress to that point.  This is the time to work harder in areas that need attention. At this time a parent may want to talk to the teacher about ways to improve.  Computerized reports are sent for students in grades 4-8.  Teacher Ease also provides current residential status for all families in the school.  Changes to addresses or phone numbers should be called into the office immediately.


Policy 3600


Report cards are issued four times a year.

A report should be given to the parents/guardians at the time of the first of each quarter conference to indicate the student’s accomplishments and needs.

Students with special education needs shall receive reports suited to their specific program of instruction.

Ordinarily, a report card will not be issued if an elementary (K-8) student is absent (excused or unexcused) for ten (10) or more days in a given quarter.  It is the decision of the principal, after consulting with the teacher, whether a student receives a report card after ten or more absences.

Students and parents/guardians should be given a CLEAR UNDERSTANDING of the GRADING CRITERIA.

Grading System

The approved grading system for kindergarten is:

S             = Program is Satisfactory or Skill is Mastered

I              = Shows Improvement

N            = Needs Additional Work

X            = Not Introduced

The approved grading system for Grades 1-3 is:

C             = Commendable

S             = Satisfactory

N           = Needs Improvement

For sub-categories in any major subject:

+ = Shows Improvement       √= Experiencing Difficulty

The approved grading system for Grades 4-8 is:

A             95-100               Excellent                Permitted for non-core subjects

A-            92-94                                                  O = Outstanding

B+            89-91                     Very Good         S = Satisfactory

B              86-88                                                     N = Needs Improvement

B-            83-85

C+           79-82                     Good

C              75-78

C-            71-74

D+        69-70           Below Average

D           67-68

D-          65-66

F              Below 65                Failing

+ = Shows Improvement      √ = Experiencing Difficulty

The approved grading system for students with special education needs or below grade level is:

S              = Satisfactory Progress

I            = Shows Improvement

N           = Needs Additional Work

U           = Unsatisfactory Progress

The permanent record card should be annotated to indicate the alternate system when it is used.

Report Cards For the 1st, 2nd, 3rd and 4th quarters, will be given to the student to take home.  Kindergarten Report Cards are given for the 2, 3, 4th quarters.

Conferences are held after the first quarter and at the mid-point of the 3rd quarter. Parents may request a conference with the teacher at any time.


The student honor roll should be reflective of exemplary academic performance. Using an average GPA by equally weighting all classes does not reflect and reward the highest level academic performance and effort. Obtaining 3.5 honor roll status should be very competitive and challenge every student.

Please note the following determination subjects and weighting factors:

Religion 4
Spelling 2
English/Writing 4
Mathematics 4
Science 4
Social Studies 4
Literature 4
Foreign Language 3
Computers 2
P.E. 1
Health 1
Art 1
Music 1
Library 1

In the past all subjects were weighted equally. Honor roll requirement will remain the same. GPA must be 3.5 or above. Student must not have a grade lower than a B- in any subject. Students must earn an S or above in conduct in all classes.

Conduct and Citizenship Code

H = Honor
S = Satisfactory
N = Needs Improvement

K – 3rd
C = Commendable
S = Satisfactory
N = Needs Improvement

In order for conduct and citizenship grades to be less arbitrary, the faculty has prepared a school wide rubric to assess Conduct and Citizenship. Click on the following link for the rubric: Conduct and citizenship rubric

Please pay special attention to the school tardies (unexcused) under Preparedness. If a student is tardy more than two times he/she will receive an N in the Preparedness category and not be eligible for the honor roll. Snow, blizzards, etc. will warrant an excused tardy. Also, if a student is issued even one behavior referral during the quarter, he/she will not be eligible for the honor roll.

President’s Physical Fitness – This award is given to students in grades 4th – 8th who meet the physical fitness requirements for this award.

President’s Academic – A more detailed description of qualifications will be supplied soon.

Monsignor Vaughan Award- The family of Rev. Msgr. William E. Vaughan established this tuition scholarship. This award is given to a student at the end of their seventh grade year who exhibits exemplary behavior in the areas of scholarship, leadership, sportsmanship and cooperation.

Rotary Award – This award is given to eighth grade students who are nominated by their teachers. Members of the Salt Lake Rotary interview the students and make the selection.

Sister Loyola Award – This award is presented to a graduating eighth grader for sharing an outstanding sense of Christian service, joy, humility, respect for others and love of Jesus in the manner of Sister Loyola. Their peers choose the student who receives this award.


Primary (K-3)

Since primary grade children do not all achieve educational skills at the same chronological age, and all are not at the same level of readiness and maturity at the same time, standards for continuance at this level are based on indications of maturity and progress in learning according to ability.

To pass to the next grade, a primary student:

  • Should be able to focus attention on lessons and work
  • Should be able to function cooperatively in class
  • Should show responsibility in completing work
  • Should show responsibility in caring for materials
  • Should demonstrate skills in content subjects that are appropriate for the grade level and ability of students.  Exceptions to this criterion will be on an individual basis and graded on a below grade level scale.  This will only be done with the joint decision of parent, staff and administration.

Retention is rarely suggested for students.  Summer School, more explicit instruction, and other special instruction are the preferred courses of action.

Grades 4-8


Promotion to the next grade is contingent on the student’s passing all subjects, both core and specials.  Special attention is given to Reading, Language and Math grades.  If a child receives a failing grade for two quarters in a semester, a special project or tutoring is required to make up for this failing grade.

  1. All students in 4th thru 8th grades at Cosgriff must earn 40 points in the six basic subject areas each year to be eligible for promotion and/or graduation.
  2. The six basic academic subject areas will include Religion, English, and Math, History, Science, and Literature.
  3. Points will be allotted in the following matter:      A=4  B=3   C=2    D=1
  4. Students should attain at least 10 points per quarter, but must attain 38 points per year to pass to the next grade or graduate.
  5. Summer school is a requirement for a failing grade in a standard core subject.
  6. The teacher should make the principal aware of any pupil with  signifcant  learning problems by the end of the first quarter.  With the approval of the principal, the teacher should inform the parents regularly during the second and third quarter of the student’s progress and possible retention.
  7. The final decision to retain a student is the responsibility of the principal with input from the teacher and the parents.


Policy 3630


Minimal Competencies for Graduation

Eighth grade and high school students must successfully demonstrate that they have met the standards for completion of course requirements.

Graduation Exercises

While participation in graduation exercises is a privilege and not a right, it is to be presumed that all students who successfully complete the prescribed course of study as required by the Diocese of Salt Lake City and the State of Utah, and meet the other general requirements of a Catholic school, will participate in the ceremony.

Only for the most serious reasons may a student be excluded from graduation ceremonies.  This decision may be made only by the principal of the school after consultation with the superintendent.  Parents/guardians and student will be informed of the decision.

Graduation ceremonies should be simple and dignified.

Policy 3700


Full and accurate cumulative records of each student’s attendance and academic progress are kept on file permanently.  Only authorized personnel may have access to these records.

Access to Records

Parent(s) and/or guardian(s) wishing to see their children’s cumulative records should request an appointment.  Such arrangement insures that a qualified person will be available to answer questions and interpret the recorded data.  Each school shall adopt procedures for the granting of requests by parent(s) and/or guardian(s) to inspect and review records during regular school hours.  Access shall be granted no later than five days following the date of request.

Non-Custodial Parents

Each school abides by the provisions of the Buckley Amendment and Utah law to the extent they may apply with respect to the rights of non-custodial parents.  In the absence of a court order to the contrary, the school will provide the non-custodial parent with access to the academic records and to other school-related information regarding the student.  If there is a court order specifying that there is to be no information given, it is the responsibility of the custodial parent to provide the school with an official copy of the court order.  This is kept in the cumulative record.

Privacy of Student Records

Apart from the above provision, the school shall not give any personal information to any person unless the person is one of the following:

Parent and/or guardian

  1. Parent and/or guardian of an 18 year old pupil who is a dependent as defined in Section 152 of the Internal Revenue Code of 1954
  2. Persons permitted access to pupil records by parent(s)’ and/or guardian(s)’ written consent
  3. Diocesan school officials and school administration
  4. Federal, state and local education officials when the information is necessary to counsel or evaluate programs that are publicly funded (such as public officials when the law specifically requires that such information be reported to them) A record must be kept showing who has accessed the individual student file other than teacher and administration.  Each school shall determine the procedure for this information.

Transfer of Records

When a pupil transfers from one school to another a student withdrawal slip is issued and the school from which the student transfers keeps the permanent record and sends the following to the new school and gives a copy to parent(s) and/or guardian(s) if requested:

  1. Original health records
  2. Copy of transcript of grades
  3. A copy of test results
  4. Attendance records


The student’s permanent record must contain the date and reason for the transfer.  The date of transfer should also be recorded in the school’s attendance register.

A reasonable charge may be made for a transcript, not to exceed the actual cost of furnishing copies of pupil records.

Confidential reports from an agency or professional individual, such as a resource teacher or psychologist, should be filed separately from the cumulative records.  These reports may not be transferred with other student records without the written permission of the parent(s) or guardian(s) and, in the case of an outside agency, of the responsible agency. (Example: IEP, psychological test data)

No school may withhold records for lack of tuition payments.

Policy 4110


Teacher recommendations for tutoring must be approved by the principal.

Teachers may accept pay for tutoring only before or after regular school hours.

Policy 4300


Each school shall have an Internet use policy for both staff and student

which is subject to prior approval through the Catholic Schools Office.

The Internet is a tremendous resource for our children and staff and connects them to the rest of the world and to a vast information system.  At the same time we recognize that the Internet can provide access to some material that may be inappropriate, offensive, or obscene.  We believe that our children need to, and can learn to use this resource in an appropriate manner.  The school’s code of conduct applies to all users of the Internet.

Unacceptable Uses of the Internet will result in the suspension or revoking of computer privileges or in severe cases, the suspension or expulsion from school.

Acceptable Use Policy

At J.E. Cosgriff Memorial Catholic School the following conditions must be met for Internet use:

  1. No student will be allowed to use the internet until he/she and parents have signed  and acceptable use contract and returned it to the technology teacher.
  2. Students may not use on-line resources unless actively supervised by a teacher or administrator.
  3. The use of the internet will be consistent with the educational objectives of J.E. Cosgriff Memorial School.
  4. Before accessing a specific web site, students must check with their teacher to make sure it has been previewed and approved.
  5. Student use of the internet is strictly for curriculum related activities.
  6. General rules and policies found elsewhere in this handbook apply to all students using the internet.
  7. No personal information (names, phone numbers, etc.) will be given out over the internet.
  8. Users will follow accepted rules of network etiquette.
  9. Intentional misuse of computers and equipment, resulting in damage to the equipment, may result in financial obligation, by the parent, to replace the equipment.
  10. It is impossible for J.E. Cosgriff Memorial School to electronically restrict all controversial materials; therefore, the school will not be held responsible for materials acquired on the network in situations beyond our control.
  11. Unacceptable uses of the internet may result in suspension or revoking of computer privileges, or in severe cases, suspension or expulsion from school.  Some examples of unacceptable use are:

Using the internet for any illegal activity, including violation of copyright and plagiarism.

  • Using the internet at J.E. Cosgriff Memorial School for financial or commercial gain.
  • Vandalizing the data of another user.
  • Gaining access to inappropriate and/or illegal material.
  • Accessing the internet at J.E. Cosgriff Memorial School without supervision of faculty or administration.
  • Vandalizing or tampering with any computer equipment, including the network at J.E. Cosgriff Memorial School.


Policy 4500


A field trip is recognized as a valuable extension of the classroom experience.  The educational value of the trip should support and reinforce diocesan curriculum guidelines and justify the time, distance, and expense involved.

The principal must give approval and sanction all field trips.  Since field trips are a privilege, conditions for participation in an activity should be established and communicated to parents/guardians and students.

Policy 4510


Extracurricular activities provide important learning experiences and personal challenges that complement the basic school curriculum.  Elementary/middle and high schools will strive to provide extracurricular activities that enhance Catholic school education such as clubs, dance and musical performing groups, drama, forensics, government, social activities, student publications, school team sports, etc.

At the high school level, all activities will be conducted in compliance with diocesan directives as well as the standards and guidelines of the Utah High School Activities Association. Local school standards may exceed these.

All extracurricular activities in the school are to be conducted under the supervision of the principal, according to the following guidelines:

  1. Extracurricular activities must be conducted according to school rules regarding parent/guardian permission, transportation of students, medical release, signed permission to miss class, etc.
  2. Extracurricular activities often involve hard work and team effort.  The activity should benefit all participants.
  3. Extracurricular activities and practice time will be scheduled so as to preserve the integrity of the basic instructional program.
  4. If the local school has grade requirements, school administration may waive the grade requirement provided the student is making an effort to pull the grade up.
  5. Extracurricular activities must be conducted by personnel instructed in relevant Diocesan/school policies particularly those that relate to safety and child abuse.   (Includes coaches, drivers, advisors. etc.)
  6. Extracurricular activities are discouraged if they include an overnight stay.

Utah Catholic Athletic Association (U.C.A.A.) and School Sponsored Activities

Student eligibility to participate in all U.C.A.A. or school sponsored activities sports including basketball, volleyball, baseball, track, drama, band, or any other school/parish sponsored extracurricular activity is as follows:

*  Student participation in all special after school activities including volleyball, basketball, drama, track club, band/orchestra, Jacob’s Ladder, Liturgical Dance etc.. requires no lower than a C grade in all core subjects. If a students receives a D or lower grade, he/she will be ineligible to practice and/or play a game until the grade has been raised to a C or better. Please support and discuss this policy with your child at home. It is in place to emphasize the importance of the high academic expectations and standards in place at Cosgriff School and to send a strong message to all students that high academic performance along with strong character formation are critical priorities at Cosgriff School.

*  It must be determined by the school administration that a student is putting forth considerable time and effort with regard to academic performance in and out of school, in order to resume a U.C.A.A. sport or school sponsored activity.

Search and Seizure

The principal and/or pastoral administrator of J.E. Cosgriff Memorial School and/or their delegate retains the right to search students, student lockers, and/or student possessions, if reasonable cause exists.

Speech and Publications

J.E. Cosgriff Memorial School has the right to determine what is appropriate in school and at school sponsored or school-related events with regard to verbal or written expression.  The school reserves the right to control all publications which directly or indirectly pertain to school or school related issues and to prohibit the distribution of all written publications that have not been approved by the principal.




Policy 5110


Immunization Policy Directive from the Diocese of Salt Lake City, Utah Oct 13, 2015.  See the following for more information Immunization Memo

October, 2015

Directive from the Superintendent of Catholic Schools, Mark Longe: Notification to parents whose child/children are enrolled in the Utah Catholic School system, but lack state required immunization. Parents will have fifteen months from the date of this notification, October 2015 to complete the vaccination cycle of their child/children.  Students who are not properly immunized by the designated deadline will not be allowed to attend school.

Students enrolled in Utah Catholic schools must be properly immunized, unless the parent/guardian have obtained a medical exemption. The medical exemption form may be obtained from the student’s physician. Utah Catholic Schools maintains the policy that students who have not been properly immunized or properly medically exempted from requirements of immunization are to be excluded from school until requirements are met. Utah Catholic Schools do not accept personal or religious exemptions.It is the responsibility of the principal to require proper verification of immunization of all students. Schools shall use the official Utah School Immunization Record (USIR) form as the record of each student’s immunizations. The Utah Department of Health shall provide copies of the USIR to schools upon request. Annual immunization statistical reports must be submitted to the Utah Department of Health.Any student enrolling in Catholic schools within the Diocese of Salt Lake City are required to submit a Certificate of Immunization along with their application as a condition precedent to enrollment. If there is an outbreak of a contagious disease, students not immunized due to a medical exemption, may be required to stay home for a designated period of time. The duration of this time would be determined by the school after consultation with the Utah Department of Health.

By law, every student in Grade K-8 must be immunized before entering school. Prior to entering J.E. Cosgriff Memorial Catholic School, every student must have the following immunizations:

  • 5 DPT/DTaP/DT (4 doses of DTaP, if 4th dose given on/after the 4th birthday; 3 doses of DT, if starting series after age 7 years with a single dose of Tdap preferred as the first dose)
  • 4 Polio – 3 doses if 3rd dose was given on/after 4th birthday
  • 2 Measles, Mumps, Rubella
  • 3 Hepatitis B
  • 1 Varicella (chickenpox) – history of chickenpox is OK: parent/guardian must sign verification statement on school immunization record
  • 2 Hepatitis A · (For those entering 7th grade) Tdap booster (Regardless of interval since the last tetanus/diphtheria containing vaccine)

The Catholic Schools Office recognizes only legitimate medical exemptions to these immunization requirements. Religious or personal objections to the immunization requirements are not recognized by J.E. Cosgriff Memorial Catholic School.



Policy 5120


Medicine:  prescribing and administering to students

No teacher or member of the staff shall prescribe and/or administer medicine to a student.

No teacher or member of the staff shall prescribe and/or administer medicine to a student.

Students should not have any prescription and over-the-counter medications including Ibuprofen and Tylenol in his or her possession.  Starting at Grade 4, students may be authorized by a physician to carry Epinephrine Auto Injector (EAI) medication.  At the high school level, students may also be authorized by a physician to carry and self-administer diabetes medication, and inhaled asthma medication.  Documentation signed by the parent/guardian must be on file in the school office.

In the few instances in which medicine must be taken by students during the school day, the principal shall designate a person(s) to be responsible for administering it. Written consent from both the parent/guardian and doctor shall be obtained.  The doctor’s name, the name of the medicine, any adverse effects, the amount to be administered, the specific time of administering, and the expected duration of the treatment shall be marked clearly on the medicine container or doctor’s permission to administer.  A log/journal showing the date and time of administration of medication shall be maintained.   Each school is responsible for assuring that students within the school receive their medication during school hours.

LICE-Head lice are found world wide, Infestation with head lice is most common among preschool children attending day care. Head lice move by crawling and are most commonly spread by direct contact with the hair or head of the infested person. Head lice spread by wearing items such as hats, scarves, coats worn by the infested person or by using comb/brush or an infested person. Once separated from their human host, head lice and their eggs (nits) will soon die, usually in a day or so.


Medicated shampoos or cream rinses are used to kill lice. They are available from a doctor or over the counter. They should be used as directed and then used again in seven to ten days. A child with head lice infestation may return to school the day after he/she has been properly treated for head lice.  “No-nits policies that require a child to be free of nits before they can return to school are not recommended, however; the school administrator should be consulted regarding when students may return to school.

Policy 5200.1

Click on the following link: SEX OFFENDER Policy 5200.1

Policy 6510


Cost-Based Tuition/Needs Based Tuition Aid has been adopted as the model for financial support for ALL Catholic schools in the Diocese of Salt Lake City.  This model takes into account the true cost of education for each child.  Cost-Based Tuition provides the parents the opportunity to invest fully in their child’s education.  It is based on the ability to pay.

For Current Tuition Click on the following link: Cosgriff Admissions Page


*To receive the qualified catholic rate, parents must:

  • Be registered in a parish
  • Baptize their child/children


Policies and Process

Students are admitted to J.E Cosgriff School according to the following priority:

  1. Current Students
  2. Siblings of Current Students
  3. Children of St. Ambrose parishioners
  4. Children who are members of a Catholic parish
  5. Children from non-Catholic families

To apply to J.E. Cosgriff School, Parents must submit the following information:

A completed Application Form available on-line or in the main office

  1. $50 non-refundable application fee(make checks out to J.E. Cosgriff)
  2. A copy of child’s birth certificate
  3. A copy of child’s baptismal certificate, if child has been baptized

A student will not be considered for acceptance until all the above information has been received.  Upon acceptance, all new students will be required to pay a $500 non-refundable deposit, which will be credited towards tuition at registration.

Policy 6520


Tuition Aid

Special consideration should be given to families who are unable to pay the full cost of tuition and fees.  No student should be excluded from a Catholic school for financial reasons.

Each school determines the amount of money available for tuition aid.  This is reported in the budget and financial reports.

Applications for tuition aid are processed by a professional company designated by the school.  Based on the information provided and the funds available, the principal determines the amount of tuition aid for each family.

Special Needs Program

The “special needs” program provides financial assistance for the very poor who could not attend a Catholic school without assistance.  It is especially for minority groups who are poor.  The program is administered at the diocesan level.  Only the principal, pastor, or Director of Religious Education (DRE) may recommend a family for this program.

Parish Support

Catholic schools are a ministry of the Diocese of Salt Lake City and all parishes with an income of over $100,000 are asked by the Bishop to support this ministry through a parish assessment.  An objective system of assessment and distribution of funds will be managed through the Finance Office of the Diocese of Salt Lake City.

Each school will receive a portion of the assessed funds based on the number of Catholic students enrolled who meet the following criteria:

Parents and child are registered in the parish

Child is baptized

Family participated in the life of the parish

Family contributed regularly to the support of the church

School Board

The School Board, in accord with diocesan policy, assists the pastor and principal in the governance of J.E. Cosgriff Memorial Catholic School. The school board is consultative in the areas of planning, policy, finance and public relations.  Committees will have meetings and report to the board.  The School Board meets monthly. School Board members serve 2-3 year terms and are elected and appointed.

The standing committees are:

  • Technology
  • Facility and Grounds
  • Faculty and Staff
  • Music and Liturgy
  • Health and Safety
  • Policy and Procedure
  • Catholic Identity
  • Finance
  • Development



A Home and School Association has been formed so that communication between home and school is facilitated.  This Association works with the administration to support the school in many ways.  Meetings are held on the second Monday of each month.  Regular attendance at these meetings is strongly urged.   Every parent/guardian is a member.


Each month during the school year the students of Cosgriff School choose a service project.  Examples are: to collect monies and clothing for the poor, school supplies for school children who cannot afford them, make cards for the sick, collect food for Thanksgiving, or collect money during Lent for the Holy Childhood Association.


Studies show that successful schools are those in which parents are actively involved in the school’s maintenance and support.  This program allows you to demonstrate to your child how important their education is to you.  It enables you to meet other parents who share your values and interests.  It is also invaluable in time and money saved when the school does not have to “hire out” services.  Especially appreciated are the services which save teachers time, allowing them to concentrate on classroom activities with the children.

Each family is required to complete 20 hours of volunteer work in K-8, and 10 hours for preschool families.  All hours must be completed and reported by the last day of school.  There will be an assessment of $10.00 for each uncompleted hour.

Hours must be logged in at https://cosgriff.org/community-service/volunteer-cosgriff/ or access it under Community & Service on our website.

There are a variety of ways to accumulate volunteer hours.  Recess duty is a great way to be visible to your child and to get to know other students.  You can volunteer for in-school time, such as copying, listening to students read, etc.  Auction committees are always looking for volunteers.  Teachers may request drivers and chaperones for field trips, field day, and occasional classroom activities.  You may have some of your own ideas for ways to help.  You can speak to the person who would be involved with the service you have to offer.

Labels, coupons and milk caps

Campbell Soup labels – These UPC codes are collected and the school is able to obtain sports equipment and other items.  Please save and send to the office.

General Mills Box Tops for Education – Saving these box tops can earn cash for the school of $.10 per top.  Please save and send to the office.

Grocery Coupons – The school sells grocery coupons for Smith’s, Dan’s, and Fresh Market grocery stores.  The coupons are redeemed at face value.  The school receives 5% from the coupons.  If you shop at any of these stores, purchase coupons after school in the parking lot, at the Extended Day Program in Vaughan Center or after Mass at St. Ambrose Church.

Fresh Market and Smith’s Community Partners – Fresh Market and Smith’s Food Markets have issued cards, which can be scanned when checking out.  The school receives a percentage from each purchase.  These cards are available in the school office.

Target – Target Stores will rebate 1% of your purchase IF you use their credit card and indicate school on sales slip.


Innisbrook Wrapping Paper, etc. –In September every student is encouraged to sell Innisbrook wrap & gifts.  The school keeps 50% of the sales.

Book Fair – The annual library book fair is held during the first week in November during Parent Teacher Conferences. This is a fantastic fair that is coordinated with The King’s English bookstore.  All proceeds go to the library.

Mardi Gras – This is the MAJOR fundraiser for the school.  It is held the Saturday before Ash Wednesday (the beginning of Lent) in the St. Ambrose Social Hall.  It is an adult function from 7pm until midnight.  Tickets are required for admission and there is a limited number.   Raffle tickets ($1 each) are sold weeks ahead by the students for four major prizes.  At Mardi Gras, there is a light supper served, an open bar, games of chance, bingo and a live and silent auction on a number of items.

Cosgriff Tiger Teams

Fun activities organized by school parents for both adults and students to participate in throughout the school year.

SCRIP- The sale of business credit cards whereby the school makes a percentage from each card

Other Activities

All extracurricular activities in the school are to be conducted under the supervision of the principal, according to the following guidelines:

  1. Extracurricular activities must be conducted according to school rules regarding parent/guardian permission, transportation of students, medical release, signed permission to miss class, etc.
  2. Extracurricular activities often involve hard work and team effort.  The activity should benefit all participants.
  3. Extracurricular activities and practice time will be scheduled so as to preserve the integrity of the basic instructional program.
  4. If the local school has grade requirements, school administration may waive the grade requirement provided the student is making an effort to pull the grade up.
  5. Extracurricular activities must be conducted by personnel instructed in relevant diocesan/school policies particularly those that relate to safety and child abuse.  (Includes coaches, drivers, advisors. etc.)
  6. Extracurricular activities are discouraged if they include an overnight stay.


Mentor Program – this is a program facilitated by the HSA.  Each new family is given a Mentor family to make the transition to Cosgriff easier.  It is our way of welcoming new members to our community.


The following activities occur to build community and foster friendships in the Cosgriff community: Meet the Teacher, Parish Social, Golf Tournament, Grandparent Brunch, Fall Family Festival, Trivia Night, Catholic Schools Week, Mardi Gras, Art Walk and Tiger Trot.


The principal has the right to amend the handbook at any time during the school year.  Parents and students will be given prompt notification of such changes.


You will not find every situation concerning proper behavior mentioned in these guidelines.  Questions will arise that are not covered here or special circumstances may justify a course of action inconsistent with those listed in this handbook.  In any case, the principal and/or pastoral administrator has the final recourse in all matters pertaining to the school.